This template covers security risks that accompany remote work and shares how to avoid them with tips from Vyond’s own internal data security expert. Personalize the template with your company’s current remote work security policies and update it as needed for year-round use.

Video Transcription: Remote Work Security Tips

With more and more people working remotely these days, it’s as important as ever to keep you and your company’s data safe. Around 90% of data breaches are caused by human error. So with that said, here are some examples of the security risks that come with working from home and how to solve them.

The most obvious risks are physical. It’s much easier to have a laptop or phone stolen than a desktop computer that’s permanently located in your office. When working from public places, never leave your devices unattended. Always keep your devices within reach. Put them away and take them with you even if you plan to only get up for a second. Be sure to also watch out for looky-loos peering at your screen.

Avoid working in areas where people can look over your shoulder such as in front of windows or in the middle of a cafe. Even when you’re working from home, be vigilant about children and pets. They can easily delete work by accident or access files that shouldn’t be tampered with.

It’s good practice to create separate accounts for work and personal use with different passwords for each and to get in the habit of locking your screen when you walk away from your computer. You can even place your computer in a locked cabinet or room for extra safety when you aren’t working.

The less obvious risks are digital and can come in many forms. Many personal computers may not have the proper antivirus and anti-malware software installed. This can leave you wide open to phishing scams and hackers hijacking information. Whether you’re using your personal computer or work computer. The best method here is to never open emails from people you don’t trust or click on links or open attachments that seem suspicious.

You should also always use company-approved software for your work. Not all software is developed with the same security standards and third-party software can easily compromise the security of your device. Password security is also extremely important. Leaving post-its with passwords attached to your monitor or reusing the same password for all of your accounts is like having no password at all. It’s best practice to use a password manager, which makes it easy to create and update strong individual passwords for all of your accounts. Just remember that the password manager software you use should be approved by your company ahead of time.

Lastly, whether you’re connecting to the internet through a private home network or a public shared network, VPNs are the best method to keep you as secure as possible. VPNs work by routing all of the data coming from your computer through a private server, essentially blocking any unwanted visitors that may be connected to the same network. Follow these guidelines while working remotely to ensure you work as securely as possible.

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Video Transcription: Information Security Awareness

The purpose of security awareness training is to make all employees aware of information security policies, help us deal with problems when they arise, and to meet our compliance training requirements. We can have all the systems and technical controls in the world; but if we as human beings fail to follow our policies and security practices, then the whole system breaks down.

So first, what’s the risk? What’s the big deal? Well, there’s a monetary risk. Your company could be fined if you’re not found compliant with the laws in place. There’s also a legal risk if an employee violates the law– knowingly or unknowingly. And that risk extends to both the company and the individual.

Most importantly, though, there’s a risk of damaging the company’s reputation. You’ve seen it plenty of times where very big companies end up in the news due to data breaches. And you don’t want that to happen.

There are a number of technology-related reasons for data breaches, such as new viruses or malware. But the overwhelming number of data breaches are caused by human error and carelessness. A sensitive document is left out in the open. A computer is left unattended for a few minutes without password protection. Sensitive information is sent over unencrypted email without a password.

Another cause of breach is social engineering. Techniques can be as simple as calling a company office, claiming to be from another company location, and asking for protected information. It’s surprising how often this works.

Let’s discuss some specific actions you can take. One, Update your anti-virus and anti-malware software. Two, don’t install unapproved software. Three, keep your computer’s operating system current by installing updates when you are notified of them. Four, log off or lock your computer screen when not in use and make sure to use a password-protected screensaver.

Five, physically lock up documents that contain sensitive information when not in use. Six, adopt a clear screen, clear desk approach to your work. Seven, never write your passwords down. A password written on the sticky note on your monitor is the same as not having a password at all. And eight, never open email attachments that come from people you don’t know.

The key is to make security a habit and to report suspicious or potential security issues to your local information security officer. Work on making security a habit and help protect all of your company’s data, resources, and reputation.

That’s all for this video. Thanks for watching.

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